Document Management Services (DMS)
Document Management Made Easy
Tired of file rooms, boxes and cabinets monopolizing your office space?
There’s really only one type of business that generates revenue from documents sitting around on shelves or in file boxes: document storage companies. Office space is at a premium and areas dedicated to the storage of paper files are areas you can’t place productive employees. Document scanning eliminates the need to store your paper documents in prime office space and allows you to focus on your core business.
How confident are you in your ability to recover from information loss?
Organizations place such high value on their paper files because of one simple fact; it’s their only copy of that record, and they’d be lost without it. You cannot control when floods, fires or even something as simple as a spilled cup of coffee happens. Document scanning provides organizations with a back-up to their paper files to help protect them in the event of a disaster or even a clumsy employee. The preservation of your critical business data should be one of the cornerstones of your disaster recovery program.
How are you protecting personal and private information?
Privacy concerns are front and centre with almost every organizations these days. Yet very few organizations have a comprehensive program in place to secure their paper files. You may safeguard them from outside access but what about accidental or malicious misuse from internal staff? Document scanning allows you to quickly apply rule-based security to your electronic images, ensuring only authorized individuals have access to your business critical documents.
Are your employees able to work together in real time?
Complex projects require a team based approach to ensure success. The problem though is that paper documents are not easy to share among groups of people in a collaborative environment. A single physical record requires photocopying to be shared among teams (read: time, money and a waste of resources). Document scanning allows all team members to instantly access the digital image and collaborate in real time.
Do paper records have your team handcuffed to their desks?
More and more offices are allowing staff to work from home or employ a mobile workforce. The trouble with out of office employees is that they still need access to the paper files back at the office. Document scanning allows your staff to quickly and securely access files from anywhere, at any time, from any device.
Can you access the power of your documents?
Your paper files aren’t important, but the information on them sure is! Being able to access that information quickly, easily and in a way that is conducive to your way of working is critical. The smarter you are with your information the more successful you’ll be.
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